Configuring distribution groups

Distribution groups are used solely for sending emails from Kronodoc to other users or groups. If enabled by the system administrator, you can define distribution groups. Your system administrator may have created distribution groups that are public for all users and available also for your use.

To create a distribution group:

1. While in a workspace, click your name in the tab strip. On the shortcut menu that appears, click Settings. The configuration tree appears in the left pane.
2. In the configuration tree, expand the workspace name, expand your user name, and select Distribution groups. A page listing your active distribution groups appears.
3. In the section header, click New. An empty distribution group form appears.
4. Click options or type values using the descriptions in the following table.

5. Click Create group. The page listing your active distribution groups reappears with the new group added.

To edit the members of a distribution group:

1. While in a workspace, click your name in the tab strip. On the shortcut menu that appears, click Settings. The configuration tree appears in the left pane.
2. In the configuration tree, expand the workspace name, expand your user name, and select Distribution groups. A page listing your active distribution groups appears.
3. Select the name of the group that you want to edit and click Edit members. A page listing the current members of the group appears.
4. To add a user or group to the distribution group, select their name in the left Users or Groups list and click . To remove a user or group from the distribution group, select their name in the right Users or Groups list and click .
5. Click Back to group list to save your changes.

To edit the properties of a distribution group:

1. While in a workspace, click your name in the tab strip. On the shortcut menu that appears, click Settings. The configuration tree appears in the left pane.
2. In the configuration tree, expand the workspace name, expand your user name, and select Distribution groups. A page listing your active distribution groups appears.
3. Select the name of the group that you want to edit and click Edit properties. A page listing the current properties of the group appears.
4. Modify the properties listed in the preceding table as necessary.
5. To change the visibility of the distribution group:

1. Next to Group visibility, click Change. The Group <GroupName> visibility change page appears.
2. Select an option from the New visibility list using the descriptions in the following table.

3. Click Confirm change. The distribution group property page reappears with the new visibility property value shown.

6. Click Save group.

To delete a distribution group:

1. While in a workspace, click your name in the tab strip. On the shortcut menu that appears, click Settings. The configuration tree appears in the left pane.
2. In the configuration tree, expand the workspace name, expand your user name, and select Distribution groups. A page listing your active distribution groups appears.
3. Click the Actions button for the group that you want to delete and on the menu that appears, click Delete. A confirmation page appears.
4. Click Yes, delete group. The distribution groups list page reappears with the group deleted.